Published on 22nd May 2019
Invitation to Tender
Editing and Production of Landwards (the IAgrE Members' Journal)
Interested parties are invited to submit proposals to provide editorial and production services for the Institution of Agricultural Engineers (IAgrE) members' journal “Landwards”.
This service will commence in time to support the production of the Spring 2020 edition which will be sent to members in March 2020. It is anticipated that the service will commence in Autumn 2019 and will allow for some handover from the current supplier.
In this invitation to tender, information is provided on the following:
- About the Institution of Agricultural Engineers
- About Landwards
- Key Terms and Conditions
- Proposed contractual arrangements
Proposals must be submitted to the IAgrE Chief Executive Officer by 30 June 2019. Selected applicants will be invited for an interview with the IAgrE CEO and Trustees during July 2019.
We are particularly interested to receive innovative proposals that will further develop the Landwards brand and reach of the journal.
The full invitation to tender, as published online below, is available as a Word document here: Landwards 2020 - Invitation to Tender.
Please contact Alastair Taylor (firstname.lastname@example.org) for an informal discussion.
About the Institution of Agricultural Engineers
The Institution of Agricultural Engineers (IAgrE) is a professional membership organisation with grades for all those working, or with an interest in, engineering, science and technology within agriculture, environment and agri-tech sectors.
As a registered charity working for the public benefit, IAgrE brings together academics, students, technicians, engineers, technologists, practitioners and industry to share knowledge and promote professionalism in the advancement and application of engineering and technology in the landbased sector.
IAgrE is for those with an interest in Agriculture, Forestry, Environment, Horticulture, Amenity, Agri-Food or any other landbased related industry. IAgrE has a diverse membership and seeks to be the professional body of choice for like-minded individuals.
Membership of IAgrE is promoted to individuals on the basis that it will enhance their professional standing, their professional knowledge and their professional networks.
IAgrE is governed by the Executive Committee (including trustees) supported by an advisory council. There are committees covering membership matters, professional development for members, awards, external affairs and publications management.
Landwards is published four times a year in March, June, September and December. On occasions, additional Landwards publications are published, for example to celebrate special occasions.
Landwards is a key benefit of IAgrE membership and seeks to add value by keeping members informed of industry and IAgrE developments and activities as well as showcasing examples of members work and subjects which will be of interest.
The broad diversity of the IAgrE membership is reflected in the range of subjects covered. Under current arrangements, Landwards focuses on the following:
- A round-up of relevant news items from the sector such as industry press releases and articles on government reports and industry developments.
- Thought pieces from the Landwards Editor, the IAgrE President and the IAgrE CEO.
- A relevant theme such as education and training, environmental engineering, future trends in engineering, etc. These are designed to promote future thinking.
- An eight page centre section which offer members a space to publish non-peer reviewed technical papers and re-publishes relevant technical articles sourced from other publications.
- Membership News on IAgrE events such as awards presentations, conferences and local branch activities.
- Articles on IAgrE activities and committee functions as a means of keeping members informed on wider work.
- Letters and discussion from IAgrE members and Landwards readers.
- Occasional themes about members such as out of hours which gives insight into members interests and anonymous thought pieces that seek to stimulate debate.
Landwards is circulated to approximately 2500 members (individual, academic and commercial members) and individual subscribers in the UK and around the world. It is available in hard copy, and as a PDF for on-line access. The archive is available to members in the membership section of the IAgrE website www.iagre.org.
There is a small amount of advertising in Landwards with scope for this to be grown so long as it fits in with the charitable aims and objectives of IAgrE. At present there are a small number of non IAgrE member subscribers such as university libraries and individuals and it is considered that this could be grown.
At present, the Landwards editor meets with the IAgrE secretariat, either in person or via a conference call to agree the general content of each edition. IAgrE provides a proof reading service and deals with distribution through a mailing service.
The editor deals with Landwards content and contracts with a third party graphic designer and printing house. There is scope for the same third party graphic designer and printing house to be used.
Landwards and all IAgrE publications are overseen by the IAgrE Publications Management Committee. The involvement of this committee is limited but it does take a close interest in ensuring that anything published is accurate and will not bring IAgrE into disrepute.
The primary activity of this committee is to oversee the publication of the Institutions peer reviewed research journal Biosystems Engineering which is published in association with a leading academic publisher. As such, these two journals are very different in terms of their audience and management.
Key Terms and Conditions
Agreement Period: This will be for two years in the first instance with break clauses defined in a separate contract
Issue Specific: Each standard issue shall be A4 size and a minimum of 44 pages, four colour process throughout, folded, stitched, trimmed to size, boxed and delivered to a nominated distributor. The current printing quality is 40 pages on 100 gram silk paper + 4 pages for the cover on 150 gram silk paper.
Number of Copies: the contracted number of copies per issue is 2000.
Schedule: Four issues per year namely Spring, Summer, Autumn and Winter (published March, June, September and December respectively). Copy dates set to meet these publishing schedules.
Proofing: Low resolution proofs will be supplied to IagrE for final proof reading before printing.
The Basis of Costs: The agreed quarterly cost will cover editorial services, attendance at a pre-meeting publication meeting, page design and make-up, initial proofing prior to publication, all printing costs, packing costs and delivery charges to the nominated distributor, and provision of web-ready PDFs of completed pages for upload to website after publication.
Terms: The supplier will invoice IAgrE through a single invoice which will be paid within 14 days.
Variance: Any variance to the terms and conditions shall be agreed between both parties and noted as an addendum to the signed agreement.
Proposed Contractual Arrangements
Contact us for details.
Telephone: 01234 750876