Published on 1st September 2016
NSA Sheep Farmer magazine
Invitation for tenders to produce four editions of NSA Sheep Farmer magazine.
NSA is inviting tenders for the management and editing of four editions of Sheep Farmer magazine during a period of maternity leave by a permanent staff member. A contract will be issued for production of the June/July 2017, August/September 2017, October/November 2017 and December 2017/January 2018 editions.
NSA Sheep Farmer magazine is a respected technical journal with the dual role of keeping NSA members up-to-date with the activities of the association and providing best practice business and husbandry advice to sheep farmers. It is highly valued by NSA members as a source of independent and useful information, and is also used as a membership recruitment tool to encourage subscriptions to NSA and support its work to provide a voice for the UK sheep sector.
NSA is open to all tenders but thinks the role would be suitable for a freelance agricultural journalist or similar. Tenders will be assessed on value for money with consideration given to someone who is enthusiastic about supporting the NSA during this time, able to communicate effectively with everyone involved in production of the magazine, confident to make appropriate decisions about content and design, and has editing experience.
Currently the magazine is produced by an NSA staff member in the role of editor/manager (who is going on maternity leave from Easter 2017), an NSA staff member in charge of selling advertising, and a third-party contractor who provides design, print and mailing services. The timeline for the four editions of the magazine is already agreed and articles lined up from a number of regular contributors. The responsibilities of the successful tenderer would therefore be to:-
- Use a list of sold adverts to determine the size of each edition (based on a ratio of two-thirds editorial one-third advertising).
- Produce a flatplan to work to with the page designer.
- Decide on the running order of regular content and work with the NSA Chief Executive and NSA Communications Officer to determine what additional content there is room for and is timely to include, and who will produce this within a suitable timeframe.
- Send timely reminders to regular contributors to ensure deadlines are met.
- Deal with enquiries from non-regular contributors and accept content where there is room and the message is appropriate for the magazine.
- Edit content to ensure it suits the layout of the magazine, is easy for readers to digest and meets NSA style guidelines.
- Send copy to the page designer with appropriate photographs (from the contributor or the NSA picture library), tables, graphs, information panels etc. Provide clear instructions on layout and make unlimited amends until pages are of an acceptable standard in terms of content and presentation.
- Proof read all content to catch typos, inconsistencies etc.
- Allow sufficient time for the NSA Chief Executive to see the completed magazine before signing it off for printing, always meeting the deadlines set.
The magazine varies in size between 40 and 56 pages, depending on advertising sales at different times of year. In terms of the contract, we would suggest a fixed-fee per edition but are open to suggestions that would work for each party, such as a fixed-fee for different edition sizes.
It may be useful to consider within any pricing structure that the vast majority of content for the magazine is already produced by regular contributors and NSA staff members, so the individual contracted to edit and manage the four editions would not be expected to produce large volumes of copy.
Once the contract is awarded, we envisage holding one face-to-face planning meeting (at NSA Head Office or another suitable location) and for all subsequent communications to be via telephone and email.
Sheep Farmer planning in done each autumn to fix the schedule for the next year and provide deadlines to regular contributors. This will be done by NSA staff in autumn 2017 and it would be useful to have the option to potentially extend this contract for the February/March 2018 edition at that time.
Please direct any questions to Joanne Briggs, NSA Communications Manager, on 07807 237982 or firstname.lastname@example.org.
VACANCY NOW FILLED
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For further information, visit the National Sheep Association website: www.nationalsheep.org.uk
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